Privacy policy as of 01/2024

for the use of the website of ifa – Institut für Auslandsbeziehungen e.V., as of: January 30, 2024

The protection of your data and the preservation of your privacy is of great concern to the ifa – Institut für Auslandsbeziehungen. The ifa collects, uses and stores your personal data exclusively in accordance with the provisions of the applicable data protection laws. To ensure that you are fully informed about the collection, processing and use of personal data on our websites, please read the following information.

1. Controller for the processing of personal data
Your data will be processed in the name and on behalf of the:

ifa – Institut für Auslandsbeziehungen e.V.
Charlottenplatz 17
D-70173 Stuttgart
Phone +49 711 2225 0
Fax +49 711 2264346

Responsible and Secretary General: Gitte Zschoch
You can contact our data protection officer at the above postal address or by e-mail at

2. Data collection for internal system and statistical purposes

For technical reasons, your internet browser automatically transmits data to our web server when you access the ifa website. This data includes the date and time of access, URL of the referring website, file accessed, amount of data sent, browser type and version, operating system, and your IP address used. This data is stored separately from other data that you enter when using our website. This data is not assigned to a specific person. This data is logged to ensure system security and evaluated anonymously for statistical purposes and then deleted. The legal basis for this processing is the legitimate interest of ifa in the trouble-free operation of the website in accordance with Art. 6 para. f GDPR.

3. Collection and processing of personal data

Personal data is also collected and processed if you make it available to us on our website of your own accord.

3.1. Newsletter and press newsletter
Personal data is collected and processed when you subscribe to our newsletter or press newsletter. By registering, you can subscribe to our newsletter, which we use to inform you about topics relevant to the German Pavilion from ifa’s point of view. When you register for inclusion in the press mailing list, we will send you topic-specific press information.

To register for our newsletter/press newsletter, we use the so-called double opt-in procedure. This means that after you have registered, we will send you an e-mail to the e-mail address you have provided in which we ask you to confirm that you wish to receive the newsletter. The only mandatory information for sending the newsletter is your e-mail address, which we store after your registration and which we do not use for any other purposes. If you do not confirm your registration using the double opt-in procedure, your data collected on the website will be deleted after 30 days.

When sending the newsletter and the press newsletter, we evaluate whether you have opened the e-mail sent in order to determine our success rate in sending them. For this purpose, a transparent image is used in the e-mails sent and it is recorded when you opened our newsletter or press newsletter. Technical information is also collected (e.g. time of access, IP address, browser type, and operating system). This information cannot be assigned to the respective recipient. It is used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better tailor future newsletters/press newsletters to the interests of the recipients. If you do not wish to be analyzed, you must not subscribe to the newsletter or you must unsubscribe from the newsletter or press newsletter. We provide a corresponding link for this purpose in every mailing sent.

The newsletter and press newsletter data stored by you will not be used for any other purposes and will not be processed in any other way or only passed on to third parties for the purpose of sending (as part of order processing attributable to us).We use the services of CleverReach to send the newsletter and the press newsletter. The provider we use for this is CleverReach GmbH & Co KG, Schafjückenweg 2, 26180 Rastede, Germany. You can find out more about data processing by CleverReach in CleverReach's privacy policy at:

The legal basis for the processing of your data is your consent pursuant to Art. 6 para. 1 lit. a GDPR. You can revoke your consent to the sending of the newsletter or press newsletter at any time by unsubscribing. You can declare your revocation simply by clicking on the link provided in every newsletter and press newsletter email. This will also delete the data collected from you when you subscribed to the newsletter. If you unsubscribe from the newsletter or press newsletter, we will exclude you from future mailings. The processing operations prior to your revocation remain unaffected.

3.2. Usage data and web analysis

Our website uses the web analysis service PIWIK PRO Analytics Suite from Piwik PRO GmbH (Kurfürstendamm 21, 10719 Berlin, Germany, “PIWIK PRO”. PIWIK PRO is used to analyze the use of our website and to improve it for users. Your data will only be processed by PIWIK PRO after you have given your consent.

The scope of the processing of personal data corresponds to IP address (anonymized), date and time of the request, title or URL of the page visited, URL of the previously visited page, screen resolution, time zone, files clicked and downloaded, links leading to external websites that were clicked, page creation speed, Geodata of the user (country, region, city, approximate longitude and latitude), browser language, user agent of the browser used, randomly assigned unique visitor ID, time of the first visit of a user, time of the previous visit of a user, number of visits of a user.
PIWIK PRO uses cookies for analysis purposes. The information collected by the cookies about the use of our website is stored in Europe. The IP address is anonymized immediately after processing and before it is stored. The information is not used to personally identify users and is not merged with other personal data. PIWIK PRO stores the data on Microsoft Azure: Germany for 25 months. PIWIK PRO does not send the collected data to sub-processors or third parties and does not use it for its own purposes. Further information can be found in PIWIK PRO's privacy policy (

If you do not wish the use of cookies and/or an analysis by PIWIK PRO, you have the option to object (opt-out): You can object to the use of your data with one click.

3.2.1 Google Tag Manager

We use the Google Tag Manager service from Google, with which we have integrated the Piwik Pro service on our website.

Google Tag Manager is an auxiliary service and processes personal data itself only for technically necessary purposes. Google Tag Manager ensures that other components (in this case Piwik Pro) are loaded, which in turn may collect data. The Google Tag Manager itself does not access this data.

You can find more information about Google Tag Manager in Google's data protection information (

Please note that American authorities, such as intelligence agencies, could potentially gain access to personal data that is inevitably exchanged with Google via the Internet Protocol (TCP) when integrating this service due to American laws such as the Cloud Act. We therefore only use this service if you have given us your consent to do so.

The legal basis for data processing is your consent in accordance with Art. 6 para. 1 lit. a GDPR.

3.3 Use of the consentmanager

We use the Consent Management Platform (CMP) of consentmanager AB, Håltegelvägen 1b, 72348 Västerås, SE to inform you about the cookies, trackers and existing external function calls used on our website and to manage your consent/refusal/withdrawal. Further information on data protection at consentmanager can be found here:

The legal basis for the use of consentmanager is the fulfillment of legal requirements pursuant to Art. 6 para. 1 lit. c GDPR.

3.4. Cookies
This website uses so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies are used to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognize your browser on your next visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

When you visit our website, you can specify the settings for handling cookies and allow the cookies/services that are to be stored or executed on your system. You can use the button at the bottom left of our web pages to edit your saved settings at any time and, with the exception of functional cookies, which are absolutely necessary for the operation of the website, you can also reject their use.

3.5 Automated decision-making/profiling

Your data will not be used by us for automated decision-making or profiling.

4. Transmission of data

Your personal data will be transmitted encrypted via SSL over the Internet. Your personal data will be passed on to third parties if this is necessary for the purpose of processing the transaction – in particular passing on contact data for the delivery of the newsletter/press newsletter to service providers. Any further disclosure of your personal data to third parties will only take place with your consent, unless there is a legal obligation to do so or to protect the rights, property and security of ifa. Insofar as external service providers come into contact with personal data, we require mandatory legal, technical and organizational measures to comply with data protection regulations.

5. Legal basis for the processing of your data
The lawfulness (legal basis) for the processing of your data is based on your consent (pursuant to Art. 6 para. 1 lit. a GDPR). If the processing of personal data is necessary to fulfill a legal obligation to which ifa is subject, we process this data in accordance with Art. 6 para. 1 lit. c GDPR. In the case of the protection of the legitimate interests of the ifa, the processing is carried out in accordance with Art. 6 para. 1 lit. f GDPR.

6. Links to other websites

Our website contains links to other websites. We have no influence on whether the operators of other websites comply with data protection regulations. As a provider, we are responsible for our own content in accordance with general legislation. Links to content provided by other providers are to be distinguished from our own content. We assume no responsibility for third-party content made available for use via links and do not adopt their content as our own. For illegal, incorrect or incomplete contents and in particular for damages resulting from the use or non-use of such information, only the provider of the page to which reference was made is liable.

7. Your rights to your personal data

According to the General Data Protection Regulation, you have the right to free information about your stored personal data at any time and, if necessary, the right to correct, restrict or delete this data. If we have to comply with statutory retention obligations, we will restrict your data for further processing so that it can no longer be used for the above-mentioned purposes. You also have the right to receive your personal data stored by us in electronic form. You can withdraw your consent to the storage and processing of your stored data at any time. In this case, we will immediately delete your stored data or restrict the processing of data that cannot be deleted due to legal requirements. Please address your request to the contact details below. If you are of the opinion that your data is not being processed by ifa in accordance with the applicable data protection laws, you have the right to lodge a complaint with a data protection supervisory authority of your choice.

8. Individual right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(f) GDPR (data processing on the basis of a balancing of interests); this also applies to profiling based on this provision within the meaning of Article 4(4) GDPR. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

9. Data security

Your personal data is transmitted in encrypted form over the Internet. We use SSL encryption technology (“Secure Sockets Layer”) for this purpose. We would like to point out that data transmission over the Internet (e.g. also when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible. We use technical and organizational measures to secure our website and other systems against loss, destruction, access, modification or dissemination of your data by unauthorized persons. The security measures are continuously improved in line with technological developments.

10. Further information and contacts

If you have any further questions on the subject of data protection, please contact us. If you have any questions about the collection, processing or use of your personal data, information, correction, blocking or deletion of data and revocation of consent, please contact:

ifa – Institut für Auslandsbeziehungen e.V.
Charlottenplatz 17
D-70173 Stuttgart

Data Protection Officer

Note: This is a translation of the legally accurate and binding German original. In case of discrepancy, the German original shall prevail.